Project Activity

Assessment Task :  Project Activity

 

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Scenario:

You are the Project Manager on the Albright College Management System project. You are in the execution phase and during a weekly project team meeting the following risks and issues are raised by some of your team members:

 

  1. One of the testers who has been assigned to complete the testing of the new CMS has had an accident and he won’t be able to attend work for next 3 months. This will leave you one tester short and will delay your project delivery until you’re able to recruit and then train a new person.

 

  1. The Marketing team want some screen shots of the new CMS so they can begin promoting the advantages of the new streamlined processes to our Agents with the aim of recruiting additional students. This is going to take approximately 3 weeks to complete (prior to the new software being fully developed) and will require additional resources as well as slowing down the overall project.

 

  1. The Vendor of the new software informed you that they have detected a bug in a part of their software that manages the student submission process. They want to delay delivery of the final component of the software by 3-4 weeks (at least) to allow for a fix of their product and final testing to ensure the bug has been fixed.

 

 

Part A:  As a Project manager,

 

Task 1

Come up with the responses for the identified risks with mitigation activities and update the project risk register with these details.

 

To submit: A new/revised project risk register showing the 3 new risks detailed above in the scenario. Therefore, a revised/updated version of the risk register (following the Template A) needs be submitted.

 

Task 2 Write and email to your project sponsor to request approval of the updated risk register and the new treatments so you can maintain the currency of risk treatments and controls.

 

To submit: An email of approximately 25-35 words to your project sponsor requesting their approval for the updated register and risk treatments as detailed in Task 3.2 above.

 

Task 3 Assume that the project sponsor has approved your plan on mitigating the identified risks. One of the suggestions to handle the loss of the injured tester was to hire an external consultant/tester for next 3 months. Write an email to the Human Resources Manager to ask her to urgently start work on hiring a replacement tester.

 

 

To submit: An email to the human resources manager requesting they commence recruiting a new worker as detailed in Task 3 above.

 

 

Part B:  Assume that the project has completed. You as a project manager have monitored the project closely at regular intervals and need to report to you project sponsor on your activities.

 

Task 4 Prepare a report outlining the project outcomes along with recommendations and lessons learned from the project. Write one final email to your stakeholders asking them for their feedback on the attached report.

 

To submit:

– A report of approximately 100-150 words describing your project risk management activities on the project. This also needs to explain your lessons learned (use Template B) and highlighting your recommendations for future projects.

– An email of approximately 25-35 words that asks your project stakeholders for their feedback on your report for Task 3.4 above.

 

 

 

 

 

 

 

 

 

 

 

 

 

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