Steps in Creating a Schedule

There are nine steps in creating a schedule. The first step is the task list followed by creating a

WBS and then identifying milestones. The fourth step is assigning responsible people which

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means knowing your team and what skills they are best at. Developing network diagrams is the

fifth step which is putting all the milestones and tasks into boxes where appropriate to better

show how things will get done in what order. The sixth step is to estimate task effort which is

what it sounds like; guessing the amount of time for each task. The seventh step; estimate task

duration and assign dates is a little similar yet different because you are now putting it on a

calendar. The eight and ninth step are reviewing and controlling the schedule. Where the team

reviews it and then you basically get it stay on schedule.

Task effort and task duration use a similar method however task effort is done beforehand and is

used to estimate the amount of time each task might take and to account for optimistic, most

likely and pessimistic estimates. Task duration is putting all this into a calendar yourself and

referencing it to everyone’s schedules to make sure you can get things done on time.

Milestones are used on top of task activities because tasks are broken down to detail but the

milestones are given as a run down to summarize important events.

“A Gantt chart gives you a visual way of understanding the relationships and dependencies of the

tasks by using bars.”

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