As highlighted in the previous section, after communicating with participants, you may find that
arrangements need to be made to ensure those with specific needs can attend and fully take part in the
These special arrangements may be:
o parking – does the participant need to park in an area that makes it easier to
access the entrance to the building where the meeting will take place?
o security clearance – do you need to inform relevant security personnel that there
will be an individual parking in a particular place or using a certain entrance?
o assistive technology – this could include mobility devices such as wheelchairs, or
assistive devices for vision, hearing, or speech
o electronic presentation media – you might have to present some information in
electronic formats for some individuals
o interpreters – for those who are not fluent in English
o visual information and diagrams instead of written material.
Despatch meeting papers to participants within designated timelines
By the end of this chapter, the learner should be able to:
➢ Send all relevant documentation to participants within designated timelines.
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